ETHEKWINI NEWS FLASH
 
For immediate release
 
14 June 2018
 
Governance and Human Resources Committee Recommendations
 
EThekwini Municipality’s Governance and Human Resources Committee, chaired by Councillor Barbara Fortein held its monthly meeting on 13 June, at the Durban City Hall. The following items were supported and recommended to the Executive Committee for approval (includes but not limited to);
 
PROGRESS REPORT ON WARD COMMITTEE FUNCTIONALITY
 
The Committee supported the report about the functionality of ward committees as a legislated structure of the Municipality. As part of ensuring efficiency of ward committees, the Committee agreed to the proposed workshop training for ward councillors and secretaries of ward committees.
 
Chairperson of the Government and Human Resources Committee, Barbara Fortein said the workshop is aimed at sharing experiences on the performance of ward committees during the 2017/2018 financial year and help identify deficiencies in order for Councillors to improve and ensure corrective measures where required.
 
Fortein urged councillors to report challenges which they are encountering at ward committees because the Municipality wants to have functional ward committees for the benefit of the community.
 
“Ward Committees are a crucial community structure and its functionality is measured by the availability of ward committee meetings, attendance registers, portfolio committee reports and minutes on the engagement of the community,” said Fortein.
 
DOCUMENTS AUTOMATION PROCESS
 
The Committee supported the report about the proposed documents automation process, which will see 219 eThekwini Councillors and officials serving in various Municipal committees receiving agendas, minutes and reports through this system.
 
Chairperson of Governance and Human Resources Committee, Councillor Barbara Fortein, said Council wants to enhance the government process of sending and receiving minutes efficiently.
 
“Automating meeting documents for electronic distribution will improve operational efficiency and also result in the reduction of costs associated with the traditional way of printing and distributing agendas and minutes,” said Fortein.
 
She said the new system will be cost effective and assist councillors to receive agendas and minutes and prepare for meetings in advance.
 
“The pilot roll out of the automation process will be implemented in September 2018 and ultimate roll-out in the 2019/2020 financial year. It will increase accountability when following up on resolutions from the previous meeting,” she said.
 
“The adoption of the automation process will improve operational efficiency and will see the City moving to digital transformation thereby improving the Municipality’s service delivery competitiveness,” said Fortein.
 
ENDS
 
Issued by the eThekwini Municipality’s Acting Head of Communications Mandla Nsele.
 
 
 
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